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026-009 Bid Opening HVAC Preventative Maintenance Services

August 24 @ 3:00 pm - 3:30 pm CDT

Opening Date: Monday, August  24, 2026 Time: 3:00 p.m. (CST) 
City of Prattville Council Chambers/City Hall
101 West Main Street Prattville, AL 36067
Attn: City Clerk

Each sealed bid envelope must include two (2) originals of Bid Invitation, including Bid Specifications, and show the Bid Invitation Number, Date/Time of Bid Opening, and Company’s Name and Address on the outside of the envelope.  If available, bidders are requested to include an electronic copy in Adobe PDF format. Enclose a signed and completed W-9 Request for Taxpayer Identification Number & Certification with bid response.

For information or questions regarding this bid invitation or to obtain specific bidding items, please contact:
Lee Carter, Facilities Maintenance Superintendent at lee.carter@prattvilleal.gov.                

Submit Sealed Bids to:  City of Prattville, Attn: City Clerk, 101 West Main Street, Prattville, AL 36067

It is the intention of these specifications and requirements to obtain bids to perform HVAC Preventative Maintenance and Repair Services for all systems owned by the City of Prattville, and to obtain bids that may be easily and completely evaluated on an equal and competitive basis. Vendors are cautioned that failure to submit proposals in the specified format shall be grounds for rejecting the proposal and removing the bid from consideration.  Vendors shall provide three references of contracts of similar size with their bid.

An awarded contract with the City of Prattville for said preventative maintenance services shall be for a term not to exceed three (3) years.

SPECIFICATIONS & REQUIREMENTS*:
The City of Prattville is soliciting bids to perform HVAC preventive maintenance and repair services for all City-owned systems, effective October 1, 2026. The annual agreement will be to provide the following:

  • Quarterly routine maintenance, including but not limited to complete inspection, lubrication of all moving parts, filter changes, belt adjustments, and semiannual cleaning of coils.
  • Labor and materials required to repair/replace maintainable parts such as compressors, motors, actuators, bearings, etc., at no additional cost to the City.
  • Labor for refrigerant servicing will be included, but the refrigerant will be billed to the City as a separate line.
  • Operating, diagnosing, and programming of Honeywell and Johnson Controls Metasys control systems.
  • 24/7 service support with a 2-hour response time.
  • Provide all associated equipment, such as cranes or lifts, required to perform repairs and maintenance with no additional cost to the City.

All equipment will be covered by full coverage, except for those noted on the equipment list, which will be subject to non-comprehensive, quarterly maintenance only.

*Any exception from the specifications/requirements provided shall be outlined in writing and submitted with the bid.

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