City of Prattville

Bid Opening 025-005- SJS Beverage Package
2025-04-28 14:00 - 14:30 (America/Chicago) | City Hall, 101 West Main Street, Prattville, AL, 36067, United States
Title: 025-005 Fountain and Prepackaged Beverage Rights Program at Stanley Jensen Stadium
Deadline: 4/28/2025 2:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Open
Solicitation Number: 025-005
Description:
BID INVITATION No. 2025-005 Fountain and Prepackaged Beverage Rights Program at Stanley Jensen Stadium. Bid Opening Date: Monday, April 28, 2025, Time: 2:00 P.M. City Hall, HR Conference Room,101 West Main Street Prattville, AL 36067

Fountain and Prepackaged Beverage Rights Program at Stanley Jensen Stadium – The purpose of the specifications is to obtain services of a vendor to provide a Beverage Rights Program at Stanley Jenson Stadium for the City of Prattville Parks and Recreation Department, in accordance with such policies promulgated by the City of Prattville, rules and regulations of the City. This contract will award the exclusive rights for fountain and prepackaged beverages at Stanley Jensen Stadium only.

The City, by and through the Prattville Parks and Recreation Department (“Department”), shall provide water and electrical connections necessary for the operation of the dispensing equipment at no cost to the Vendor. The Department does not guarantee an uninterrupted supply of water and electricity. However, the Department shall be diligent in restoring service following an interruption. The City/Department shall not be liable for any product loss or additional costs from the interruption or failure of any such utility service. The Vendor shall make the final connections.

For information or questions regarding this bid invitation, please contact: Kellie Carter, Parks and Recreation Director at kellie.carter@prattvilleal.gov.

BID MADE OUT IN PENCIL WILL NOT BE ACCEPTED. Any deviation from the specification(s) provided shall be outlined in writing and submitted with the bid. Brand names, catalog numbers, etc., if shown, are used to indicate levels of quality. If you are unable to furnish an item as specified and desire to offer a substitute, give a full description of the item, including descriptive literature and/or manufacturer’s specifications, along with any supplemental information necessary to compare the item bid with the requirements set forth in the bid form, or your bid may be rejected. Any attachment hereto is made and becomes a part of this invitation and must be signed by the bidder. Bid errors may not be corrected after bids are opened. Prices shall not include State, Local, or Federal Excise Taxes. Tax exemption certificates will be furnished upon request.

The City reserves the right to award this bid on all or none basis, or item by item basis, to waive any informality in bids, and also the right to reject any or all bids. Bids may be awarded based on delivery date as well as cost.
In order to comply with the requirements of the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Act No. 2011-535, and Act 2012-491, bidders must comply with Section 31-13-9, Code of Alabama, 1975, as amended. If your company employs persons in the State of Alabama, you must provide the City of Prattville with documentation that your company is enrolled in the E-Verify program along with submission of bid. Should your company be awarded this particular bid, the award of the contract is conditioned on your company not knowingly employing, hiring for employment or continuing to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damage resulting therefrom.
If State Code requires bidder to have a certification/license to complete the bid requirements by either type of work or dollar amount, the bidder shall include a copy of the certification/license with the bid and include the certification/license number on the outside of the sealed bid envelope.
Each sealed bid envelope must include two (2) originals of Bid Invitation, including Bid Specifications, and show the Bid Invitation Number, Date/Time of Bid Opening, and Company’s Name and Address on the outside of the envelope. If available, bidders are requested to include an electronic copy in Adobe PDF format. Enclose a signed and completed W-9 Request for Taxpayer Identification Number & Certification with bid response.
Bidders are cautioned that failure to submit proposals in the format specified shall be grounds to reject the proposal and remove bid from consideration.

Please see the full six-page bid announcement attachment for all requirements and specifications.

All bids and proposals SHALL be submitted in a sealed envelope bearing on the outside the name of the Bidder, Bidder’s license number, license expiration date, category, address and name of the project. Envelopes containing bids and proposals must be addressed as follows, and delivered to:
City of Prattville
Attn: Paula G. Barlow, City Clerk
101 West Main Street
Prattville, AL 36067
Fountain and Prepackaged Beverage Rights Program at Stanley Jensen Stadium
Bid No: 025-005
