PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, August 15, 2017
6:00 P.M.

The Prattville City Council met in regular session on Tuesday, August 15, 2017, at 6:00 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Striplin gave the invocation. Roll was called and all Councilors were present.

THE CHARACTER TRAIT OF THE MONTH IS PUNCTUALITY: Showing esteem for others by doing the right thing at the right time.

APPROVAL OF MINUTES:Public Hearing and City Council Meeting August 1, 2017. Council President Pro Tempore Brown made a motion to adopt the minutes and Councilor Strichik seconded the motion. With no discussion, the minutes were adopted (7-0).

COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:

Jon Lee Finnegan, 211 Deer Trace, discussed Agenda Items 1 and 2, totaling $314,500.00. Regarding Agenda Items 9 and 10, Ms. Finnegan suggested the City rotate purchases with other vendors. Public Works Dale Gandy responded that multiple quotes were obtained for these projects. Ms. Finnegan asked that the City continue to be good stewards of the City’s resources.

MAYOR’S REPORT:

Mayor Gillespie requested a Point of Privilege. Randy Arrington, with Point Blank Armor, and Michael Josey, with Gulf States Distributors, presented Sgt. Donnie Martin with a new bullet proof vest and a plaque. Two months ago, Sgt. Martin’s bulletin proof vest saved his life during an incident.

Last week, Robert Trent Jones at Capitol Hill celebrated its 25th anniversary and a groundbreaking ceremony was held for the Pine Creek Wastewater Treatment Plant Expansion. One of the key factors that brought Capitol Hill to the City of Prattville in 1999 was our small town America. The $6 million dollar investment has returned many times over. In the last eighteen years, Capitol Hill has helped make Prattville a destination location. The sewer infrastructure upgrade and expansion will position the City for the next 30 years of future growth. Economic development and communities grow because of long range infrastructure planning.

Mayor Gillespie and his staff had the privilege to meet with Colonel Shafa and Chief Master Sergeant Shipp from Maxwell Air Force Base last week. The meeting focused on how to strengthen the City’s community relationship with our military and their families.

The City has worked diligently to resolve the legalities associated with the Boys and Girls Club building. With recent Council action, the City received a letter from the bank confirming there is no interest or lien associated with the property. Mayor Gillespie will await the Council’s direction on how to proceed.

Tonight’s meeting is the twenty-second Council meeting of this fiscal year. Department Heads have worked diligently with Mayor Gillespie and Finance Director Daniel Oakley on the 2017-2018 budget. The draft budget will be presented at the first meeting in September. In the meantime, Department Heads will reach out to their committees to discuss various budget requests and needs for their departments. Councilors were encouraged to reach out to Mr. Oakley or the Mayor for any clarification on the proposed budget.

There are several infrastructure items on tonight’s agenda. The City is actively working on the CDBG grant funding and engineering services for the South Industrial Park Wastewater Improvements. There are drainage improvements for Dozier Avenue, Davis Street, and Smith Avenue. Changing technology is proving to be costly on the Adaptive Sign Control Technology System for Cobbs Ford Road, but in the long run the system will present a cost savings to the City.

Please continue to pray for not only Charlottesville, Virginia, but for our country as a whole.

The new school year has started and seems to be running well during this first full week. Please keep a watchful eye out as our children are commuting to and from school.

REPORT FROM COUNCIL ON SPECIAL COMMITTEES:

Council President Pro Tempore Brown reported that the Streets Committee met on August 9, 2017, with all committee members present. The committee discussed the Davis Street project and other ongoing projects.

REPORT ON THE STATUS OF CITY FINANCES:

Finance Director Daniel Oakley presented the finance reports for July 2017. The General Fund Revenue report showed that year-to-date revenue was $30,260,412.90, an increase of 0.81% in comparison to the prior year.

The Tax Breakdown Comparison report showed revenue increased by 4.50% in comparison to the prior year.

The Expenses by Department report showed that with 83.33% of the budget year complete, overall expenses were at 68.80%.

The Wastewater Enterprise Fund Income Statement showed a net income of $151,180.28 for July 2017. Expenses were below budget.

The Sanitation Enterprise Fund Income Statement showed a net income of $147,067.16 for July 2017. The sale of fixed assets provided revenue in the amount of $99,570.00. Expenses were below budget.

The Judicial Special Revenue Fund Income Statement showed a net loss of ($6,052.49) for July 2017. Expenses were also below budget.

The Bank Balances report showed a total cash balance of $26,336,018.68 as of July 31, 2017.

The City Wide Accounts Payable and Debt Balances report show total debt at $38,201,678.28 as of July 31, 2017.

CONSENT AGENDA:

1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance, Order Their Abatement and Set a Public Hearing per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Starnes)

RESOLUTION BOOK 2017-A, PAGE 135

2. RESOLUTION: 2. RESOLUTION: To Surplus One (1) Vehicle and Emergency Equipment from the Police Department. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2017-A, PAGE 136

3. RESOLUTION: To Surplus Equipment from the Urban Management Department. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 137

4. RESOLUTION: To Surplus Equipment from the Parks and Recreation Department. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 138

5. RESOLUTION: To Grant Permission to the Prattville Lions Quarterback Club to Collect a Parking Fee at Stanley-Jensen Stadium for the 2017 Football Season. (Sponsored By: Councilor Boone)
RESOLUTION BOOK 2017-A, PAGE 139

6. RESOLUTION: Petition for Partial Vacation of Storm Drainage and Utility Easement Located in Riverchase Phase II, Lot 11. (Sponsored By: Council President Pro Tempore Brown)
RESOLUTION BOOK 2017-A, PAGE 140

7. RESOLUTION: To Reject All Bids for Bid No. 017-016 for One (1) Tactical Robot for the Police Department. (Sponsored By: Councilor Starnes)
RESOLUTION BOOK 2017-A, PAGE 141

Councilor Starnes made a motion to place Item #’s 1-7 on a Consent Agenda and Councilor Cables seconded the motion. The items were placed on a Consent Agenda (#1-7). Councilor Boone made a motion to adopt the Consent Agenda and Councilor Starnes seconded the motion. There being no discussion, the Consent Agenda was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

AGENDA:

1. RESOLUTION: To Amend the FY2017 Budget and to Enter Into an Agreement for Consulting Services with Alagrants, LLC d/b/a Azimuth for Grant Writing/Administration Services for the South Industrial Park Wastewater Improvements – Phase I Project at a Cost
Not to Exceed $69,000.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 142

Councilor Jackson made a motion to adopt the Resolution and Councilor Strichik seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

2. RESOLUTION: To Amend the FY2017 Budget and To Authorize Work Order No. 11/Project No. PV-1701 with Engineers of the South, LLC (EOS) for Engineering Services for the South Industrial Park Wastewater Improvements – Phase I Project at a Cost Not to Exceed $245,500.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 143

Councilor Starnes made a motion to adopt the Resolution and Councilor Cables seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

3. RESOLUTION: To Amend the FY2017 Budget and to Award Bid No. 017-013 to Chilton Contractors, Inc. for the Dozier Avenue, Davis Street, & Smith Avenue Drainage Improvement Project at a Cost Not to Exceed $193,000.00. (Sponsored By: Council President Pro Tempore Brown)
RESOLUTION BOOK 2017-A, PAGE 144

Council President Pro Tempore Brown made a motion to adopt the Resolution and Councilor Boone seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

4. RESOLUTION: To Amend the FY2017 Budget and to Release Funds for the Purchase of One (1) Konica Minolta Bizhub C368 Digital Printer/Copier/Scanner from Royal Office Equipment for the Building and Engineering Departments at a Cost Not to Exceed $6,235.00. (Sponsored By: Council President Pro Tempore Brown)
RESOLUTION BOOK 2017-A, PAGE 145

Councilor Boone made a motion to adopt the Resolution and Councilor Strichik seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

5. RESOLUTION: To Amend the FY2017 Budget and to Release Funds for the Purchase of One (1) Konica Minolta Bizhub C368 Digital Printer/Copier/Scanner from Royal Office Equipment for the City Clerk’s Department in an Amount Not to Exceed $6,235.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 146

Councilor Strichik made a motion to adopt the Resolution and Councilor Cables seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

6. RESOLUTION: To Amend the FY2017 Budget and to Release Funds for the Purchase of One (1) Heil Durapack Python Automated Side-Loader Truck from Ingram Equipment Company, LLC through the NJPA Purchasing Cooperative for the Sanitation Division in an Amount Not to Exceed $237,182.00. (Sponsored By: Councilor Cables)
RESOLUTION BOOK 2017-A, PAGE 147

Councilor Cables made a motion to adopt the Resolution and Councilor Boone seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

7. RESOLUTION: To Enter into an Agreement with Sain Associates, Inc. to Provide Additional Traffic Engineering Services for an ATSPM Adaptive Signal Control Technology System on Cobbs Ford Road/Main Street from Silver Hills Drive to I-65 at a Cost Not to Exceed $27,500.00. (Sponsored By: Council President Pro Tempore Brown)
RESOLUTION BOOK 2017-A, PAGE 148

Council President Pro Tempore Brown made a motion to adopt the Resolution and Councilor Jackson seconded the motion. Councilor Cables asked how many intersections are involved. City Engineer Robby Anderson responded nine intersections are involved. There being no further discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

8. RESOLUTION: To Release Funds for the Purchase of One (1) Interstate 50DLA Equipment Trailer through the HGAC-Buy Purchasing Cooperative from Interstate Trailers, Inc. for the Wastewater Division at a Cost Not to Exceed $35,294.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 149

Councilor Jackson made a motion to adopt the Resolution and Council President Pro Tempore Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

9. RESOLUTION: To Release Funds for the Purchase and Installation of a Fence at the Autauga Creek Treatment Plant from Walls & Son Fencing LLC for the Wastewater Division in an Amount Not to Exceed $16,479.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 150

Councilor Boone made a motion to adopt the Resolution and Councilor Strichik seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN, STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

10. RESOLUTION: To Release Funds for Roofing of the Raw Sewage Building at the Autauga Creek Treatment Plant to Thrailkill, Inc. for the Wastewater Division in an Amount Not to Exceed $43,000.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 151

Councilor Starnes made a motion to adopt the Resolution and Council President Pro Tempore Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

11. RESOLUTION: To Amend the FY2017 Budget and to Release Funds for a Change Order for the City Hall Renovation/Phase I Project to C. W. Smith Decorating, LLC in an Amount Not to Exceed $8,203.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 152

Councilor Cables made a motion to adopt the Resolution and Councilor Boone seconded the motion. Councilor Strichik asked if there are architectural drawings of the City Hall renovation. Mayor Gillespie and City Engineer Robby Anderson responded that there are not artist renderings, but there is a CAD drawing of the layout. There being no further discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN,STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

12. RESOLUTION: To Amend the FY2017 Budget and to Authorize Funding of the Webmaster Position in the Executive Department for the Remainder of FY2017 at a Cost Not to Exceed $6,306.00. (Sponsored By: Council President Striplin)
RESOLUTION BOOK 2017-A, PAGE 153

Councilor Strichik made a motion to adopt the Resolution and Councilor Starnes seconded the motion. Councilor Cables asked if this is an appointed position or if the position will be posted. Human Resources Director Lisa Thrash responded that this is a merit position and will be posted. There being no further discussion, the Resolution was adopted with the following results:

AYES : STRIPLIN, JACKSON, BROWN, STARNES, CABLES, STRICHIK, BOONE 7
NAYS : NONE 0
ABSTAINED : NONE 0
ABSENT : NONE

COMMENTS FROM PERSONS PRESENT:

Jon Lee Finnegan, 211 Deer Trace, provided the attached handout regarding legal notice of the City of Montgomery proposed budget. Ms. Finnegan suggested that the City consider advertising its proposed budget information in the Prattville Progress. With the increased number of garbage cans and a new-side arm truck, Ms. Finnegan again asked that the City Council consider strengthening its ordinance regarding leaving garbage cans at the road, overstuffing the cans, and leaving bags on the outside of the can.

CLOSING COMMENTS:

Council President Striplin thanked all employees and Department Heads for the job they do for the City. A groundbreaking was held for the expansion of the Pine Creek Water Treatment Facility and construction should take approximately twenty-four months.

ADJOURN:

There being no further business to come before the council, Councilor Boone made a motion to adjourn and Councilor Starnes seconded the motion. The meeting adjourned (7-0) at 6:48 p.m.

APPROVED:

___________________________
Cathy Dickerson
City Clerk

___________________________
Albert Striplin, President
Prattville City Council

 



Character Trait for September

IACC Eagle LogoResilience
Recovering from adversity.

Click the trait to see this month's Character newsletter (and a list of previous editions). For a list of all traits, or to view past newsletters, please visit the Prattville-Autauga Character Coalition website. To subscribe, please use our E-newsletter subscriber feature and be sure to "check" Character Coalition when completing the brief form.

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