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2017-05-16 City Council Meeting

PRATTVILLE CITY COUNCIL
CITY COUNCIL MINUTES
TUESDAY, MAY 16, 2017
6:00 P.M.

The Prattville City Council met in regular session on Tuesday, May 16, 2017, at 6:00 p.m. in the Council Chambers at City Hall. After the Pledge of Allegiance to the American Flag, Council President Striplin gave the invocation. Roll was called and all Councilors were present.

THE CHARACTER TRAIT OF THE MONTH IS ALERTNESS: Being aware of what is taking place around me so I can have the right responses.

APPROVAL OF MINUTES: Public Hearing and City Council Meeting May 2, 2017.
Council President Pro Tempore Brown made a motion to adopt the minutes and Councilor Strichik seconded the motion. With no discussion, the minutes were adopted (7-0).

COMMENTS FROM PERSONS PRESENT REGARDING TONIGHT’S AGENDA:

Dr. Gerald Cimis, 141 North Chestnut Street, thanked the Council for the opportunity to speak. Dr. Cimis stated that he has spent seventeen months working toward the adoption of the ordinance in Agenda Item #5. This ordinance will provide guidance for the Board of Zoning Adjustment, while preventing needless re-applications, prohibited uses, and constituents approaching council members to interfere in the application process. These guidelines will compel that board rules and the State Code be followed. Dr. Cimis urged the Council to set a public hearing and to adopt this ordinance following the public hearing.

Councilor Cables thanked Dr. Cimis for his effort and time.

MAYORS REPORT:

Mayor Gillespie was not in attendance at the meeting due to his wife’s surgery. Teresa Lee, Mayor’s Executive Assistant, reported that Mrs. Gillespie is doing well following surgery.

REPORT FROM COUNCIL ON SPECIAL COMMITTEES:

Council President Pro Tempore Brown reported that the Street Committee met on Tuesday, May 11, 2017 at 4:00 p.m. The committee discussed data collected from two streets with posted 25 MPH speed limits for comparison with the City’s Traffic Calming Policy; FY2018 budgetary needs for equipment and possibly a need to fill a vacancy; and an update on all drainage or street-related projects in process or committed to fund, including progress, costs, and funding sources. The meeting adjourned at 5:30 p.m.

REPORT ON THE STATUS OF CITY FINANCES:

Finance Director Daniel Oakley presented the finance reports for April 2017. The General Fund Revenue report showed that year-to-date revenue was $22,419,072.47, an increase of 0.59% in comparison to the prior year.

The Tax Breakdown Comparison report showed revenue increased by 2.81% in comparison to the prior year.

The Expenses by Department report showed that with 58.33% of the budget year complete, overall expenses were at 53.78%.

The Wastewater Enterprise Fund Income Statement showed a net income of $204,221.61 for April 2017. Expenses were well under budget.

The Sanitation Enterprise Fund Income Statement showed a net loss of ($245,416.32) for April 2017. This was due to the purchase of a side-arm truck and two loads of garbage cans. Expenses were just over budget at 59.55%.

The Judicial Special Revenue Fund Income Statement showed a net loss of ($2,775.28) for April 2017. Expenses were also well below budget.

The Bank Balances report showed a total cash balance of $25,389,397.06 as of April 30, 2017.

The City Wide Accounts Payable and Debt Balances report show total debt at $38,300,519.60 as of April 30, 2017.

CONSENT AGENDA:

1. RESOLUTION: To Declare Various Weeded Lots to be a Public Nuisance, Order Their Abatement and Set a Public Hearing per Title 11, Chapter 67 of the Code of Alabama, 1975, as Amended. (Sponsored By: Councilor Starnes)  RESOLUTION BOOK 2017, PAGE 70

2. RESOLUTION: To Surplus Two (2) Vehicles from the Sanitation Department. (Sponsored By: Councilor Cables)  RESOLUTION BOOK 2017, PAGE 71

3. RESOLUTION: To Support Project Blackdog. (Sponsored By: Council President Striplin)  RESOLUTION BOOK 2017, PAGE 72

4. RESOLUTION: To Authorize the Mayor to Submit an Application to the Alabama Department of Environmental Management (ADEM) for CWSRF Project No. CS010254-11 Pine Creek CWF Expansion & Autauga Creek CWF Improvements Project at an Estimated Cost of $17,000,000.00. (Sponsored By: Council President Striplin)  RESOLUTION BOOK 2017, PAGE 73

Councilor Boone made a motion to place Items #1-4 on a Consent Agenda and Councilor Cables seconded the motion. The items were placed on a Consent Agenda (7-0). Council President Pro Tempore Brown made a motion to adopt the Consent Agenda and Councilor Strichik seconded the motion. There being no discussion, the Consent Agenda was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

AGENDA:

1. RESOLUTION: To Amend the FY2017 Budget and To Authorize Work Order No. 10/ Project No. PV-1601 with Engineers of the South, LLC (EOS) for Construction Phase Services during the Pine Creek Clean Water Facility Expansion and the Autauga Creek Clean Water Facility Improvements Project for the Wastewater Department at a Cost Not to Exceed $875,000.00. (Sponsored By: Council President Striplin)  RESOLUTION BOOK 2017, PAGE 074

Council President Pro Tempore Brown made a motion to adopt the Resolution and Councilor Starnes seconded the motion. Councilor Cables asked if the bid date was handled in the normal time frame. Public Works Director Dale Gandy replied the time line was normal. There being no further discussion, the Resolution was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

2. RESOLUTION: To Amend the FY2017 Budget and to Award Bid No. 017-006 to David Bulger, Inc. for Mac Gray Park Phase II, Field Additions and Improvements, at a Cost Not to Exceed $442,660.00. (Sponsored By: Councilor Boone)  RESOLUTION BOOK 2017, PAGE 075

Councilor Boone made a motion to adopt the Resolution and Councilor Cables seconded the motion. Councilor Strichik asked Parks and Recreation Director Kellie Cook if the project is on schedule for construction. Mrs. Cook replied the project is on schedule. There being no further discussion, the Resolution was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

3. RESOLUTION: To Amend the FY2017 Budget and to Release Funds for the Purchase of Four (4) “Light Structure Green System” Lights through the NJPA Purchasing Cooperative from Musco Sports Lighting, LLC for the Mac Gray Park Improvement Project/Phase II for the Parks and Recreation Department at a Cost Not to Exceed $84,900.00. (Sponsored By: Councilor Boone)  RESOLUTION BOOK 2017, PAGE 076

Councilor Boone made a motion to adopt the Resolution and Councilor Strichik seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

4. RESOLUTION: To Release Funds for the Purchase of One (1) 2017 Transit Connect XL Vehicle for the Facilities Maintenance Department at a Cost of $21,868.00. (Sponsored By: Councilor Jackson)  RESOLUTION BOOK 2017, PAGE 077

Councilor Jackson made a motion to adopt the Resolution and Council President Pro Tempore Brown seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

5. RESOLUTION: To Set a Public Hearing to Repeal and Replace Article 3 Board of Zoning Adjustment of the City of Prattville Zoning Ordinance. (Sponsored By: Councilor Cables)  RESOLUTION BOOK 2017, PAGE 078

Councilor Cables made a motion to adopt the Resolution and Councilor Boone seconded the motion. There being no discussion, the Resolution was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

Council President asked if there was an item from the floor. Councilor Cables introduced a Substitute Ordinance to repeal and replace Article 3-Board of Zoning Adjustment. By point of order, an ordinance from the floor required suspension of the rules for consideration. Councilor Boone made a motion to suspend the rules and Councilor Cables seconded the motion. The rules were suspended (7-0). Councilor Cables made a motion to adopt the Substitute Ordinance and Council President Pro Tempore Brown seconded the motion. The Ordinance was held until after the public hearing on June 20, 2017.

6. ORDINANCE: To Surplus Real Property Located Near the Allenville Road Cutout to Mr. Dewey Chance. (Sponsored By: Council President Striplin)  RESOLUTION BOOK 2017, PAGE 010

Councilor Strichik made a motion to adopt the Ordinance and Councilor Boone seconded the motion. By point of order, the council rules must be suspended if immediate action is to be considered. Council President Pro Tempore Brown made a motion to suspend the rules and Councilor Cables seconded the motion. The rules were suspended (7-0). There being no discussion, the Ordinance was adopted with the following results:

AYES: JACKSON, BROWN, STARNES, STRIPLIN, CABLES, STRICHIK, BOONE 7
NAYS: NONE 0
ABSTAINED: NONE 0
ABSENT: NONE  

COMMENTS FROM PERSONS PRESENT: None

CLOSING COMMENTS:

Councilor Cables recognized all City employees and the Chamber of Commerce for a very successful City Fest.

Councilor Strichik thanked Department Heads and employees for an outstanding City Fest with over 200 vendors. The Spring Football game was also held Friday night. Councilor Strichik thanked the Parks and Recreation Department for their work in handling both events.

Councilor Boone reported that Saturday, May 20, 2017, will be a busy day for Parks and Recreation. The Alabama Bass Trails Tournament with 225 boats begins at safe light around 5:00 a.m. The Farmer’s Market at the Grove will be open from 7:00 a.m. until noon. Baseball with the Armed Forces Day begins at 9:00 a.m. at Whetstone Baseball Complex. The Mayor’s Bike Ride begins at Upper Kingston at 9:45 a.m. Touch-A Truck at Pratt Park will be held from 10:00 a.m. – 2:00 p.m. The Alabama Bass Trail Tournament weigh-in will be held at 2:00 p.m. at Cooter’s Pond. All members present and the public are invited. Councilor Boone thanked the Parks & Recreation Department and other departments that are making these events happen.

Council President Striplin expressed appreciation to City employees and the Chamber of Commerce for a great City Fest this year. Council President Striplin wished all Councilors attending the Alabama League of Municipalities Annual Convention a safe journey and encouraged them to bring back helpful information.

ADJOURN:

There being no further business to come before the council, Councilor Starnes made a motion to adjourn and Councilor Cables seconded the motion. The meeting adjourned (7-0) at 6:31 p.m.

APPROVED:

___________________________
Cathy Dickerson
City Clerk

___________________________
Albert Striplin, President
Prattville City Council



Character Trait for July

IACC Eagle LogoCourage
Overcoming fear by saying and doing what is right.

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